If you would like to make a request for your personal information, this should be done through a subject access enquiry under the terms of the Data Protection Act 1998.

The act controls how your personal information is used by organisations, businesses or the government. As an organisation we are bound by the act to provide any information we may hold about you should you request it, subject to exemptions, and to ensure any data we hold is treated in a responsible manner.

The Data Protection Act provides the right for an individual to request a copy of personal information held. This is known as Subject Access. Anyone can apply for Subject Access to use the information for their own purposes, but you shouldn't be required to provide the information as the basis for a condition of employment or a contract for goods or services, nor can you apply for Subject Access on behalf of someone else.

Subject to exemptions, anyone making a request has the right to be told if information exists and the right to receive it. In general, a response must be provided within 40 working days.

You can make an application to request information that may be held about you on the Police National Computer (PNC). Link to form - https://www.acro.police.uk/subject_access.aspx

You should use this form if you need a check to be made against conviction history records. This includes:

  • Arrests
  • Court convictions
  • Police cautions or warnings
  • Juvenile reprimands
  • Final warnings
  • Non-convictions
  • No further action outcomes

You will receive a letter if no information is held

You will need two proofs of identity, which clearly show your name, date of birth, postal address and signature, and a £10 fee applies. All details can be found at the link above.

To find out if the force holds any personal information about you (not including certificates of criminal records) and to get a copy of that information, apply by completing the following form:

To request information from the Police National Computer and Dyfed-Powys Police, fill in the Subject Access form (https://www.acro.police.uk/subject_access.aspx), which will be forwarded to the force


Data Protection Department
Dyfed-Powys Police Headquarters 
PO Box 99 
SA31 2PF

Telephone: 101

Email: dataprotection@dyfed-powys.pnn.police.uk