CAFM/IWMS system use 90/2024

FOI Reference: 90/2024

Request 1 - 8:

1. Which CAFM/IWMS systems are used in the organisation?

2. When did this contract start and when does it end?

3. What are the organisations plans at the end of contract?

4. What are the contract values?

5. Who is the senior operational contact responsible for this contract?

6. Which of the following functionalities does the organisation use? Can you also indicate if these are incorporated within the software system? please elaborate.

a. Planned & Reactive Maintenance

b. Asset Management

c. Property Management

d. Lease Agreements

e. Health & Safety

f. Project Management

g. Condition Surveys

7. Are there any limitations with the software system used? please elaborate.

8. Are there any upcoming plans for the adoption of new technologies or solutions? please elaborate.

Response 1:

I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.

We have an in-house developed helpdesk system to deal with reactive and planned maintenance.  The remainder of FM is performed via Microsoft Office software packages.

Response 2:

N/A

Response 3:

N/A

Response 4:

N/A

Response 5:

I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.

Senior Facilities Manager

Response 6:

I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.

Planned & Reactive Maintenance are logged via the in-house Helpdesk system, as 1 above.

The remaining functions of:

b. Asset Management

c. Property Management

d. Lease Agreements

e. Health & Safety

f. Project Management

g. Condition Surveys

are performed via Microsoft Office software packages.

Response 7:

I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.

They are not integrated into a CAFM system, however they are proportionate to the demand.

Response 8:

I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.

There are no upcoming plans for the adoption of new technologies or solutions.

                                                                                                           

It should be noted that as a result of the systems adopted by Dyfed-Powys Police in relation to the recording of such information that the information released may or may not be accurate.

(This is a response under the Freedom of Information Act 2000 and disclosed on 13/02/2024)