IT contracts 585/2024
FOI Reference: 585/2024
Request
This is a request for information that relates to the organisation’s contracts around ICT contract(s) for Server Hardware Maintenance, Server Virtualisation Licenses and Maintenance and Storage Area Network (SAN) Maintenance/Support, which may include:
- Server Hardware Maintenance- contracts relating to the support and maintenance of the organisation’s physical servers.
- Virtualisation Maintenance/Support/ Licensing (VMware, Solaris, Unix, Linux, Windows Server)
- Storage Area Network Maintenance/Support (EMC, NetApp etc)
For each of the types of contract described above, please can you provide me with the following data. If there is more than one contract please split the information for each separate supplier this includes annual spend.
Q1
Contract Title: Please provide me with the contract title.
Q2
Type of Contracts (ABOVE): Please can you provide me with one or more contract types the contract relates to: Server Hardware, Virtualisation, SAN (Storage Area Network)
Q3
Existing/Current Supplier: Please provide me with the supplier name for each contract.
Q4
Brand: Please state the brand of hardware or software
Q5
Operating System / Software (Platform): (Windows, Linux, Unix, Vsphere, AIX, Solaris etc.) Please state the operating system used by the organisation.
Q6
Annual Average Spend: Please provide me with the most recent annual spend for this contract?
Q7
Contract Duration: (Please can you also include notes if the contract includes any contract Extension periods.)
Q8
Contract Expiry Date: Please can you provide me with the date of when the contract expires.
Q9
Contract Review Date: (An approximate date of when the organisation is planning to review this particular contract.)
Q10
Purchase of Servers: Could you please provide me with the month and year in which most/bulk of servers were purchased.
Q11
Number of Physical Server: Please can you provide me with the number of physical servers.
Q12
Number of Virtual Servers: Please can you provide me with the number of Virtual servers
Q13
Brief Contract Description: I require a brief description of the service provided under this contract. Please do not just put maintenance. I need at least a sentence.
Q14
Contract Owner: (The person from within the organisation that is responsible for reviewing and renewing this particular contract. Please include their full name, job title, direct contact number and direct email address.)
I can confirm that Dyfed-Powys Police does hold the information requested, the details of which are as follows:
Response Q1
No specific title allocated – we would simply refer to the contract as ‘Server Replacement’ or ‘SAN Replacement’ etc.
Response Q2
Server hardware = Lenovo Directly
SAN hardware = IBM Directly
Fabrics = IBM Directly
Virtualisation = VMWARE (Brocade)
Response Q3
Server hardware = Lenovo Directly
SAN hardware = IBM Directly
Fabrics = IBM Directly
Virtualisation = VMWARE (Brocade)
Response Q4
Server hardware = Lenovo Directly
SAN hardware = IBM Directly
Fabrics = IBM Directly
Virtualisation = VMWARE (Brocade)
Response Q5
Windows, Linux
Response Q6
Annual server support has been £7,290.01 (One supplier)
Response Q7
1 year
Response Q8
Server hardware = Lenovo Directly Expires 30/09/2024 September if under contract
SAN hardware = IBM Directly
Expires September 30/09/2024 if under contract
Fabrics = IBM Directly
Covered on 5 year purchased with hardware
Virtualisation = VMWARE (Brocade) = Expires 20th December 2024
Response Q9
Server hardware = Mid-August
SAN hardware = Mid-August
Fabrics = 5 years’ time
Virtualisation = December
Response Q10
The most recent purchase was in May 2022.
Response Q11
85
Response Q12
400
Response Q13
Server hardware = PW Tech Install, SBD
24x7
SAN hardware = Nothing Under support at moment
Fabrics = n/a new hardware purchase with 5 year SP WAMP 24 x 7 SD
Virtualisation = VMWARE
Can’t see contract details
Respones Q14
Mark Hall
Senior ICT Operations Manager
It should be noted that owing to the systems adopted by Dyfed-Powys Police in relation to the recording of such matters the information provided may or may not be accurate. It should be noted that for these reasons this Force’s response to your questions should not be used for comparison purposes with any other response you may receive.
(This is a response under the Freedom of Information Act 2000 and disclosed on 20/06/2024)