Data Governance Framework 873/2024
FOI Reference: 873/2024
Request:
- Data Governance
- Does your police force have a documented data governance framework? (Yes/No)
- If yes, when was it last reviewed and updated?
- Data Leadership
- Is there a designated Chief Data Officer (CDO) or equivalent role within your police force? (Yes/No)
- How many Full-Time Equivalent (FTE) staff are dedicated to data management and analytics? Please break this down by Data Analysts, Data Scientists, Data Engineers, Data Architects, Database Administrators & Data Leaders.
- Data Quality Management
- Does your force routinely (at least quarterly) assess the quality of its data (e.g., accuracy, completeness, timeliness)? (Yes/No)
- What percentage of your force's critical datasets have been subject to a formal data quality assessment in the last year?
- Data Strategy
- Is there a data strategy aligned with your force’s broader organizational strategy? (Yes/No)
- Please provide the year when the data strategy was first implemented and any subsequent revisions. Please also provide the strategy document if available.
- Data Literacy
- Has your force implemented any formal data literacy programs or training for staff? (Yes/No)
- What percentage of your staff have completed data literacy training in the last 12 months?
- Data Infrastructure and Technology
- What data management platforms or tools does your force use (e.g., data warehouses, ETL tools, analytics platforms)?
- Does your force have a cloud strategy for data storage and processing? (Yes/No)
- Data Sharing and Integration
- To what extent does your force share data with other forces and public sector bodies? (Scale: None, Limited, Extensive)
- Does your force have standardized protocols for data integration between internal systems? (Yes/No)
- Data Ethics and Privacy
- Does your force have an ethics board or similar body that reviews data-related projects? (Yes/No)
- Are there policies in place to ensure data privacy compliance (e.g., UK GDPR, UK DPA)? (Yes/No) If yes, please list the data privacy policies you follow and adhere to.
- Data Use and Analytics
- What proportion of your force's operational decisions are data-driven? (Please estimate a percentage)
- Does your force use widespread (across multiple departments) advanced analytics (e.g., predictive modelling, AI, machine learning) to inform policing strategies and crime prevention? (Yes/No)
- Continuous Improvement and Innovation
- Does your force have a process for continuously improving its data management practices? (Yes/No)
- How often are new data management technologies or practices piloted within your force?
Clarification Q
what is meant by data literacy programs please?
what is meant by “data” in relation to Data Leadership, your question 2
Clarification A
By "Data Literacy Programs", I mean formal and/or informal training around the topic of data (what data is, how data is used, what data is used for, why data is important and so on)
Response 1:
I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.
No. Please note that we follow the APP on Information Management Information management | College of Policing and we have additional policies and guidance.
Response 2:
I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.
No, we have an Information Manager/Data Protection Officer. The Deputy Chief Constable is the Senior Information Risk Owner, and the Chief Constable is the Data Controller.
The Force does not have any specific ‘data analysts’ positions, however there are various analytical roles within the Force.
Response 3:
I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.
Data quality issues are addressed as they are discovered during records reviews. There are currently no formal assessments undertaken.
Response 4:
I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.
No. Please note that we have a Performance Management Framework and an ICT digital strategy, they cover performance, improving data quality and related workforce culture around data quality.
Response 5:
I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.
Yes.
Foundation data training was provided by an outside company in 2023. 23 analysts attended this training.
Subject Rights Training Sessions were delivered in 2024 by an external solicitor.
We have inputs regarding data protection, information management, data systems.
We cannot provide staff percentages as these training sessions are encompassed in several courses/masterclasses.
Response 6:
I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.
The Force has invested in a cloud hosted MS PowerBI platform as the primary analytical tool for the force and is the method used for reporting management information and performance for the force via various dashboards.
The Force also has Business Objects linked to the HR system and used for reporting from HR.
In respect of Cloud – the Force has a Cloud first approach and is a journey that has started.
Response 7:
I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.
We share with other Forces in line with the College of Policing APP on Information Management available Information sharing | College of Policing See the section under ‘Local Information Sharing Agreements’.
We share with partner agencies in line with the Wales Accord on Sharing Personal Information (WASPI) see WASPI Home - Welsh Accord on Sharing of Personal Information (gov.wales) See the section ‘Register of ISP’s which provides links to Information Sharing Protocols’.
The integration protocol largely depends on what the application supports. We do not have a standardised integration hub that could be used to orchestrate for each type of protocol.
The main Force operational system NICHE RMS - by its very nature is integrated – as all of the data resides in a single platform which includes the majority of operational business area capabilities – such as Custody, Crime, Intelligence etc… and this is growing and is part of the Force vision.
Where there are other systems and a strong business requirement for them to be integrated, the Force will look to see what interfaces exist with suppliers and look to implement these interfaces. This has already been done in many contexts already.
The Force has also invested in RPA and this provides another method that can be used for data integration. We also have access to MS PowerAutomate as another potential tool.
Response 8:
I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.
No Data Ethics Board, however, we do have the Digital Ideas Assessment Group (DIAG) which uses a stage gate approach to assessing submissions made by staff and officers regarding potential digital solutions that could improve manual processes or improved method of data capture which could include digital automation and workflows etc… The DIAG group is made up of key stakeholders who attend the DIAG stage gate meetings – one being the force Data Protection Advisor and also the force Information Manager – they are there to make sure for each idea the appropriate considerations are made – such as is a DPIA required, or Data Processing Agreement required etc.
Please note that if the Force were to introduce technology such as AI or Predictive Analytics then data ethics would need to be considered as a part of the assessment of its suitability and safeguards would need to be included as a part of the implementation. It is well understood that there is a potential in such systems to introduce bias and that certain technologies will hallucinate in the results it can produce – therefore extra care and suitable controls would need to be introduced to ensure that these are properly understood and addressed and to make sure that the human element of decision making is not completely removed as these tools should be seen as assistants.
This is a list of Information Management Policies:
- Data Protection Policy
- Policy for Managing the review, retention & storage of documentation accumulated during Criminal Investigations
- Records Management Policy
- Information Sharing Policy
- Data Protection Impact Assessment Policy
- Government Security Classification Policy
- Information Security Policy
- Information Risk Management Policy
- Data Protection Compliance Audit Policy
- Acceptable Use
- Information Asset Management
- Freedom of Information and Environmental Information Regulations Policy
- Data Protection Breach Policy
- Sensitive Processing for Law Enforcement Purposes (under Part 3 Data Protection Act 2018) Policy (Appropriate Policy Document)
Response 9:
I can confirm that Dyfed-Powys Police does not hold the information requested, as it is not recorded.
No.
Response 10:
I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.
No, however the Force does have a Continuous Improvement Team, but it is not specific to Data Management Practices.
The force has a dedicated Performance team which produce performance dashboards for the force – some of these dashboards focus on data quality issues which are accessible to operational officers.
The force is part of a collaboration with 3 other forces and collectively the have dedicated data quality staff to reviewing and addressing DQ issues. They have also produced a data quality dashboard and a method of informing staff of known issues so that things will improve. They also prepare and run scripts to fix issues and also use RPA to help improve data quality issues.
Data Quality related videos are produced, and key messages are shared with staff.
(This is a response under the Freedom of Information Act 2000 and disclosed on 25/10/2024)