Vehicle damage statistics 841/2024
FOI Reference: 841/2024
Request:
Can I request the number of RTCs (Damage Only) for the roads specified between 2018 and 2024 please.
A485
B4459
A482
A487
A485 – Tregaron – Llanfarian
B4575 Llanilar to Trawscoed
B4340 Pontrhydfendigaid – Southgate
A4120 – Aber – Ponterwyd
B4459 – Pencader – Synod INN
B4336 – Llandysul – Llanfihangel
B4336 Llanllwni – Llanfihangel
A486 – Synod Inn – Llandysul
A475 Newcastle Emlyn – Lampeter
B4337 Llanwnnen – Llanrhystud
A482 Lampeter to Llanwrda
Response:
Section 1 of the Freedom of Information Act 2000 places two duties on public authorities. Unless exemptions apply, the first duty at Section 1(1) (a) is to confirm or deny whether the information specified in a request is held. The second duty at Section 1(1) (b) is to disclose information that has been confirmed as being held.
Where exemptions are relied upon Section 17 of the Freedom of Information Act 2000 requires Dyfed Powys Police, when refusing to provide such information (because the information is exempt) to provide you the applicant with a notice which: (a) states that fact, (b) specifies the exemption in question and (c) states (if that would not otherwise be apparent) why the exemption applies.
I can confirm that Dyfed-Powys Police does hold the information you have requested. However, we are withholding the whole of the requested information since we consider that the Section 12(1) exemption the Cost of Compliance exceeds the Appropriate Limit applies to it.
Section 12 (1) – The cost of compliance exceeds the Appropriate Limit
Section 12(1) states: “…Section 1 (1) does not oblige a public authority to comply with a request for information if the authority estimates that the cost of complying with the request would exceed the appropriate limit.”
The cost of providing you with the information requested in respect of your request is above the amount to which we are legally required to respond i.e. the cost of locating and retrieving the information exceeds the “appropriate level” as stated in the Freedom of Information (Fees and Appropriate Limit) Regulations 2004. It is estimated that it would exceed 18 hours (i.e. minimum of 284 hours) to comply with this part of your request. The regulations can be located @ https://www.legislation.gov.uk/uksi/2004/3244
The Freedom of Information department has been advised that the information in respect of your request is not held in an easily retrievable format. In light of this and in order to accurately obtain the information relative to your request for the time frame stipulated would involve Dyfed Powys Police accessing and reviewing all RTC reports and each record would have to be manually reviewed to ascertain if damage occurred.
It has been established that it would take a minimum of 10 minutes to review and obtain the information for a single report in respect of your request (as outlined above). The process outlined results in the below time estimate.
A485
|
Year |
Reports |
Estimated time (hours) |
|
2018 |
60 |
10 |
|
2019 |
60 |
10 |
|
2020 |
49 |
8 |
|
2021 |
50 |
8 |
|
2022 |
47 |
8 |
|
2023 |
69 |
12 |
|
2024 (until the 23/09/24) |
38 |
6 |
|
Total |
373 |
62 hours |
B4459
|
Year |
Reports |
Estimated time (hours) |
|
2018 |
5 |
1 |
|
2019 |
4 |
1 |
|
2020 |
2 |
20 Minutes |
|
2021 |
6 |
1 |
|
2022 |
5 |
1 |
|
2023 |
4 |
1 |
|
2024 (until the 23/09/24) |
10 |
2 |
|
Total |
36 |
7 hours 20 minutes |
A482
|
Year |
Reports |
Estimated time (hours) |
|
2018 |
35 |
6 |
|
2019 |
39 |
3.5 |
|
2020 |
12 |
2 |
|
2021 |
30 |
5 |
|
2022 |
31 |
5 |
|
2023 |
35 |
6 |
|
2024 (until the 23/09/24) |
20 |
3 |
|
Total |
202 |
30 hours 30 minutes |
A487
|
Year |
Reports |
Estimated time (hours) |
|
2018 |
178 |
30 |
|
2019 |
153 |
25.5 |
|
2020 |
121 |
20 |
|
2021 |
167 |
28 |
|
2022 |
150 |
25 |
|
2023 |
162 |
27 |
|
2024 (until the 23/09/24) |
138 |
23 |
|
Total |
1069 |
178 hours 30 minutes |
B4575
|
Year |
Reports |
Estimated time (hours) |
|
2018 |
0 |
- |
|
2019 |
2 |
20 minutes |
|
2020 |
1 |
10 minutes |
|
2021 |
1 |
10 minutes |
|
2022 |
1 |
10 minutes |
|
2023 |
0 |
- |
|
2024 (until the 23/09/24) |
1 |
10 minutes |
|
Total |
6 |
1 hours |
B4336 Llandysul – Llanfihangel
|
Year |
Reports |
Estimated time (hours) |
|
2018 |
9 |
1.5 |
|
2019 |
3 |
30 minutes |
|
2020 |
1 |
10 minutes |
|
2021 |
3 |
30 minutes |
|
2022 |
2 |
20 minutes |
|
2023 |
4 |
1 |
|
2024 (until the 23/09/24) |
2 |
20 minutes |
|
Total |
24 |
4 hours 20 minutes |
B4336 Llanllwni – Llanfihangel
|
Year |
Reports |
Estimated time (hours) |
|
2018 |
0 |
- |
|
2019 |
0 |
- |
|
2020 |
1 |
10 minutes |
|
2021 |
0 |
- |
|
2022 |
1 |
10 minutes |
|
2023 |
2 |
20 minutes |
|
2024 (until the 23/09/24) |
0 |
- |
|
Total |
4 |
40 minutes |
Time estimate to complete task = 284 hours & 20 minutes
Please note that in addition to the above time estimate, the other stretches of road within your request are broken down into sections and would require a search on each individual stretch which would add several additional hours to the above time estimate.
In accordance therefore with the Freedom of Information Act 2000, this letter acts as a Refusal Notice for the Whole of this request under Section 17(5) A public authority which, in relation to any request for information, is relying on a claim that section 12 or section 14 applies must, within the time for complying with section 1(1), give the applicant a notice stating that fact.
You may wish to refine and resubmit your request so that it reduces the time shown above to fall within the 18 hours, should you require any further advice in relation to this matter please don’t hesitate to contact the Freedom of Information Unit. Please also be advised that should the request be refined, it does not remove the public authorities right to cite exemptions if relevant
It should be noted that as a result of the systems adopted by Dyfed-Powys Police in relation to the recording of such information that the information released may or may not be accurate.
(This is a response under the Freedom of Information Act 2000 and disclosed on 25/09/2024)