Pembroke Dock Police Station 336/2025
FOI Reference:336/2025
Request Q1
Who has been responsible for locating a new building/site for the relocation of Pembroke Dock Police station.
Request Q2
Please provide a list of all buildings/properties that have been considered for Pembroke Dock police station.
Request Q3
Please confirm if these buildings/properties were viewed.
Request Q4
Please confirm who they were viewed by.
Request Q5
Please confirm the reasons why the buildings/properties were not suitable to proceed with relocation of Pembroke Dock police station.
Request Q6
Between December 1st 2024 and December 31st 2024 How many scheduled calls were responded to by Pembroke Dock police station?
Request Q7
How many priority calls were responded to by Pembroke Dock police station?
Request Q8
How many immediate response calls were responded to by Pembroke Dock police station?
Response
Section 1 of the Freedom of Information Act 2000 places two duties on public authorities. Unless exemptions apply, the first duty at Section 1(1) (a) is to confirm or deny whether the information specified in a request is held. The second duty at Section 1(1) (b) is to disclose information that has been confirmed as being held.
Where exemptions are relied upon Section 17 of the Freedom of Information Act 2000 requires Dyfed Powys Police, when refusing to provide such information (because the information is exempt) to provide you the applicant with a notice which: (a) states that fact, (b) specifies the exemption in question and (c) states (if that would not otherwise be apparent) why the exemption applies.
I can confirm that Dyfed-Powys Police does hold the information you have requested. However, we are withholding the whole of the requested information since we consider that the Section 12(1) exemption the Cost of Compliance exceeds the Appropriate Limit applies to it.
Section 12 (1) – The cost of compliance exceeds the Appropriate Limit
Section 12(1) states: “…Section 1 (1) does not oblige a public authority to comply with a request for information if the authority estimates that the cost of complying with the request would exceed the appropriate limit.”
The cost of providing you with the information requested in respect of your request is above the amount to which we are legally required to respond i.e. the cost of locating and retrieving the information exceeds the “appropriate level” as stated in the Freedom of Information (Fees and Appropriate Limit) Regulations 2004. It is estimated that it would exceed 18 hours (i.e. minimum of 177 hours) to comply with this part of your request. The regulations can be located @ https://www.legislation.gov.uk/uksi/2004/3244
The Freedom of Information department has been advised that the information in respect of Question 6 - 8 of your request is not held in an easily retrievable format. In light of this and in order to accurately obtain the information relative to your request for the time frame stipulated would involve Dyfed Powys Police accessing and manually reviewing 710 records, in order to establish if Pembroke Dock officers attended the incidents.
It has also been established that it would take a minimum of 15 minutes to review and obtain the information for a single record in respect of your request.
The process outlined results in the below time estimate.
Between 01/12/2024 & 31/12/2024 there were a total of:
327 standard(scheduled) response calls.
158 Priority response calls
225 immediate response calls
Total calls = 710
710 records x 15 minutes = 177.5 hours
Time estimate to complete task = 177 hours
Please note:
The above response calls would ordinarily be covered by officers from Pembroke Dock Station. However, if the officers in Pembroke Dock station are committed with other matters, then the calls for their area may be attended to by officers from other stations at any time.
The above figure relates to the number of response calls that cover the whole of the South Pembrokeshire section.
In accordance therefore with the Freedom of Information Act 2000, this letter acts as a Refusal Notice for the Whole of this request under Section 17(5) A public authority which, in relation to any request for information, is relying on a claim that section 12 or section 14 applies must, within the time for complying with section 1(1), give the applicant a notice stating that fact.
You may wish to refine and resubmit your request so that it reduces the time shown above to fall within the 18 hours, should you require any further advice in relation to this matter please don’t hesitate to contact the Freedom of Information Unit. Please also be advised that should the request be refined, it does not remove the public authorities right to cite exemptions if relevant.
Although excess cost removes the forces obligations under the Freedom of Information Act to provide any further information, as a gesture of goodwill, I have provided information, relative to question 1 - 5 of your request which has been easily retrievable and outlined below. I trust this is helpful, but it does not affect our legal right to rely on the fees regulations for the remainder of your request.
Response Q1
Head of Estates Dyfed-Powys Police
Response Q2
At review time all available Public Sector properties available through Pembrokeshire County Council, Pembrokeshire National Park, Milford Haven Port Authoriity, MAWWF Sites and WAST Sites.
- Innovation Centre Cleddau Bridge
- Land Options Cleddau Bridge Building Gatehouse
- Land at Llanion
- Building at Llanion Park
- Land Next to Wilkinsons Pembroke Dock
- Argyle Street Pembroke Dock
- Fleet Surgeons House
Response Q3 & Q4
Yes. Head of Estates and Operational Chief Inspector
Response Q5
Each location/building were assessed on the geographic location aligned to operational need, m2 space available to meet the brief, the quality of the space and or building, the estimated cost to refurbish or to develop the site.
It should be noted that as a result of the systems adopted by Dyfed-Powys Police in relation to the recording of such information that the information released may or may not be accurate.
(This is a response under the Freedom of Information Act 2000 and disclosed on 15/04/2025)
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