Security & fire alarm systems 972/2025
FOI Reference: 972/2025
Request:
I would like to request the following details relating to procurement activities conducted by your force between January 2023 and September 2025:
- All tenders issued for security systems and fire alarm systems, including installation, maintenance, and monitoring services.
The details we require are:
-
- Hardware Brand: The primary hardware brand of the organisation’s:
- Digital/Smart Buildings Platform
- Fire Alarms
- Fire Suppression
- Access Control
- Intruder Alarms
- CCTV
- Affray Alarms
- Cell Call/ Care Comms
- The names of suppliers who submitted bids for these tenders.
- Existing Supplier: If there is more than one supplier, please split each contract up individually.
- Expected scope and value of the contracts.
- Contract Type: What is included in the current contracts with these suppliers? Comprehensive, Semi Comprehensive including call outs, Basic Service Only.
- Contract duration, end date and review date of the current contracts with these suppliers.
- Contact Detail: Of the person from the organisation responsible for each contract with details including full name, job title, direct contact number and direct email address.
- If the contract is managed by an outside Facility Management Company, please can you provide all the relevant details including the contact details of the responsible person from the FM (Facilities Management) Company.
Response 1a – i:
I can confirm that Dyfed-Powys Police does hold the information requested, the details of which are as follows:
a) None
b) None
c-h) CBRE FM Contract May 2019 – May 2023. May 2023 – Nov 2025 Plexus Fire & Security Ltd, novated from FM contract.
i) None
Response 2:
I can confirm that Dyfed-Powys Police does hold the information requested, however, some of the information has been exempted by virtue of Section 43(2) Commercial interests. Please see the end of the document for an explanation of the applied exemption.
- CBRE
- Section 43(2) applies
Response 3:
I can confirm that Dyfed-Powys Police does hold the information requested, the details of which are as follows:
- Plexus Fire and Security Ltd
Response 4:
I can confirm that Dyfed-Powys Police does hold the information requested, the details of which are as follows:
- Statutory servicing and maintenance of systems. Value – Budget is £65,000 pa, therefore for 4 years, this equates to £260,000.
Response 5:
I can confirm that Dyfed-Powys Police does hold the information requested, the details of which are as follows:
- Contract May 2019 – May 2023, CBRE – Part Comprehensive.
- Contract May 2023 – Nov 2025 Plexus Fire & Security Ltd – Basic Service only.
Response 6:
I can confirm that Dyfed-Powys Police does hold the information requested, the details of which are as follows:
- 2019 FM Contract 3 + 1 +1 +1 years, terminated in year 4.
- 2023 contract 2 years, extended by 6 months.
Response 7:
I can confirm that Dyfed-Powys Police does hold the information requested, the details of which are as follows:
Andrew Rees
Senior Facilities Manager
07815 593404
Response 8:
Not applicable
Explanation of the applied exemption – Section 43(2) Commercial Interests.
Section 43(2) - Commercial Interests
“(2) Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice commercial interests of any person (including the public authority holding it).”
This is a qualified and class-based exemption. As a class-based exemption, legislators have already accepted the harm in release of this class of information. As a consequence, there is no requirement to evidence the harm in disclosing such information. However, as the exemption is a qualified exemption there is a requirement to apply the public interest test, as detailed below.
Public Interest Test:
Considerations Favouring Disclosure:
There is a requirement to provide to the general public a better understanding of how public funds are spent. One of the underlying principles of the Act is the need for openness and transparency. In this case, there is a public interest in establishing that Dyfed-Powys Police has negotiated a competitive rate in relation to contracts relevant to this request.
Considerations Favouring Non-Disclosure:
In this case, to release details relating to the other companies that applied for the awarded contracts may affect the relationship the force has with those companies and affect any ongoing or future tender process and the commercial interests of those third parties which could result in civil action.
Balancing Test:
When balancing the public interest test, we have to consider whether the information should be released into the public domain. Advantages and disadvantages of disclosure need to be weighed against each other. In this case there is the use of public funds favouring disclosure which needs to be weighed against the damage that would occur to any ongoing or future tender process and the commercial interests of third parties.
By releasing the requested information, the commercial interests of a business and individuals may be compromised including that of Dyfed-Powys Police, along with the relationship that Dyfed-Powys Police has with all those companies or persons that submitted bids for the contracts. Therefore, the factor favouring non-disclosure, which is that damage would occur to any future tender process and the commercial interests of third parties, outweighs the factor favouring disclosure, which is better understanding of how public funds are spent.
As such, the public interest favours non-disclosure of the information at this time. Therefore, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
(This is a response under the Freedom of Information Act 2000 and disclosed on 13/10/2025)
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