Force software contracts 735/2022
FOI Reference: 735/2022
Request:
The information I'm requesting is regarding the software contracts that the organisation uses, for the following fields.
A) Enterprise Resource Planning Software Solution (ERP):
B) Primary Customer Relationship Management Solution (CRM):
For example, Salesforce, Lagan CRM, Microsoft Dynamics; software of this nature.
C) Primary Human Resources (HR) and Payroll Software Solution:
For example, iTrent, ResourceLink, HealthRoster; software of this nature.
D) The organisation’s primary corporate Finance Software Solution:
For example, Agresso, Integra, Sapphire Systems; software of this nature.
1. Name of Supplier: Can you please provide me with the software provider for each contract?
2. The brand of the software: Can you please provide me with the actual name of the software. Please do not provide me with the supplier name again please provide me with the actual software name.
3. Description of the contract: Can you please provide me with detailed information about this contract and please state if upgrade, maintenance and support is included.
Please also list the software modules included in these contracts.
4. Number of Users/Licenses: What is the total number of user/licenses for this contract?
5. Annual Spend: What is the annual average spend for each contract?
6. Contract Duration: What is the duration of the contract please include any available extensions within the contract.
7. Contract Start Date: What is the start date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.
8. Contract Expiry: What is the expiry date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.
9. Contract Review Date: What is the review date of this contract? Please include month and year of the contract. If this cannot be provide please provide me estimates of when the contract is likely to be reviewed. DD-MM-YY or MM-YY.
10. Contact Details: I require the full contact details of the person within the organisation responsible for this particular software contract (name, job title, email, contact number).
Response A and B:
I can confirm that there is no information held by Dyfed Powys police in relation to questions A and B as we do not have these solutions.
Response C:
I can confirm that Dyfed-Powys Police does hold the information requested, the details of which are as follows:
|
|
Primary Human Resources (HR) and Payroll Software Solution: |
|
1 |
Midland HR |
|
2 |
iTrent |
|
3 |
Upgrade, maintenance and support are included. Includes employee records, organisation structure, payroll, learning and development, employee self service (View/update personal data, payslips, claim expenses/overtime etc.). |
|
4 |
3846 |
|
5 |
£43,437.11 + VAT |
|
6 |
43 months |
|
7 |
1st Nov 2021 |
|
8 |
30th April 2025 |
|
9 |
Annually, Oct each year. |
|
10 |
Owain Jones, Senior Manager Business Support Unit Email: [email protected] |
Response D:
I can confirm that Dyfed-Powys Police does hold the information requested, the details of which are as follows:
|
|
Primary corporate Finance Software Solution: |
|
1 |
Unit 4 |
|
2 |
Unit 4 ERP |
|
3 |
The software is hosted by Carmarthenshire County Council and our contract is with them not Unit 4. Includes provision of general ledger, accounts payable, accounts receivable, logistics, web procurement, customers, sales and reporting. Upgrade, maintenance and support are included. |
|
4 |
150 |
|
5 |
£76,345 + VAT |
|
6 |
3 years + 2 optional |
|
7 |
1st April 2022 |
|
8 |
31st March 2025 (+ 2 year extension option to 31st March 2027) |
|
9 |
Annually March |
|
10 |
Edwin Harries, Director of Finance |
It should be noted that owing to the systems adopted by Dyfed-Powys Police in relation to the recording of such matters the information provided may or may not be accurate. It should be noted that for these reasons this Force’s response to your questions should not be used for comparison purposes with any other response you may receive.
(This is a response under the Freedom of Information Act 2000 and disclosed on 19/10/22)