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FOI Reference: 1176/2023
Request:
1) Please can you state for theft offences recorded by your force, the number in which the crime report text (described as modus operandi reports by many forces) contains a mention of "watch" and/or "watches" in each of the following calendar years:
i) 2019
ii) 2020
iii) 2021
iv) 2022
v) 2023
2) Please can you provide a redacted copy of the free text crime reports for these offences recorded by your force in between April and June 2023.
Clarification:
In relation to question 2, would you be happy with a summary of the account of the crime.
I would be happy with a summary of the account of the crime.
Response:
Q1.v)
Section 1 of the Freedom of Information Act 2000 places two duties on public authorities. Unless exemptions apply, the first duty at Section 1(1)(a) is to confirm or deny whether the information specified in a request is held. The second duty at Section 1(1)(b) is to disclose information that has been confirmed as being held.
I can confirm that the cost of determining whether any information relative to this request is or isn’t held is above the amount to which we are legally required to respond therefore we are withholding the whole of the requested information since we consider that the Section 12 (2) exemption the Cost of Compliance exceeds the Appropriate Limit applies to it.
Where exemptions are relied upon Section 17 of the Freedom of Information Act 2000 requires Dyfed Powys Police, when refusing to provide such information (because the information is exempt) to provide you the applicant with a notice which: (a) states that fact, (b) specifies the exemption in question and (c) states (if that would not otherwise be apparent) why the exemption applies. The following exemption has been applied to the whole of the information you have requested:
Section 12(2) – The cost of compliance exceeds the Appropriate Limit
Section 12(2) states: “…Subsection (1) does not exempt the public authority from its obligation to comply with paragraph (a) of section 1(1) unless the estimated cost of complying with that paragraph alone would exceed the appropriate limit.”
The cost of determining what information is held, if any, relevant to your request is above the amount to which we are legally required to respond i.e. the cost of locating and retrieving the information exceeds the “appropriate level” as stated in the Freedom of Information (Fees and Appropriate Limit) Regulations 2004. It is estimated that it would exceed 18 hours (i.e. minimum of 335 hours) to comply with your request. The regulations can be located @ www.legislation.hmso.gov.uk/si/si2004/20043244.htm
The Freedom of Information Department has been advised that the information in relation to Q1 part V of your request is not held in an easily retrievable format. This is due to the fact that with our current crime recording system, which was changed in May 2023, we cannot perform keyword searches nor apply MO property filters to the data and we would have to manually review each theft offence to ascertain if it related to a watch/watches.
Therefore, in order to ascertain if there is any information relevant to your request, every theft offence crime record created during the timeframe specified would require interrogation.
It has been established that there are a total of 2872 theft crimes recorded between June 2023 to date (20/12/2023) that would require individual interrogation and it has been estimated that it would take an average of 10 minutes to research each individual record. The relevant time estimate is detailed below:
June 2023-20/12/2023 = 2872 records x 7 minutes per record= 335 hours
In accordance with the Freedom of Information Act 2000, this letter acts as a Refusal Notice for the WHOLE of this request under Section 17(5) A public authority which, in relation to any request for information, is relying on a claim that section 12 or section 14 applies must, within the time for complying with section 1(1), give the applicant a notice stating that fact. You may wish to refine and resubmit your request so that it reduces the time shown above to fall within the 18 hours. Should you require any further advice in relation to this matter please don’t hesitate to contact me.
Please also be advised that should the request be refined, it does not remove the Force’s right to cite exemptions if relevant.
Although excess cost removed the force’s obligations under the Freedom of Information Act, as a gesture of goodwill, I have supplied information, relative to your request, retrieved or available before it was realised that the fees limit would be exceeded. I trust this is helpful, but it does not affect our legal right to rely on the fees regulations for the remainder of your request.
Q1.
i) 2019 – 19 theft offences with “watch” or “watches” in property stolen category.
ii) 2020 – 8 theft offences with “watch” or “watches” in property stolen category.
iii) 2021 - 26 theft offences with “watch” or “watches” in property stolen category.
iv) 2022 - 12 theft offences with “watch” or “watches” in property stolen category.
v) 2023 (up until 11/05/2023) – 1 theft offences with “watch” or “watches” in property stolen category.
Q2.
April 2023 – 1 relevant theft was recorded:
Victim reports that only part of their delivery order has been received, only one watch out of three has been delivered.
Please note: We cannot provide summary for watch thefts, if any, between May and June 2023 as a manual review would have to be undertaken to identify them. During this time, there were 459 theft offences. It would take an estimated 7 minutes to review each record, totalling to 53.5 hours of work, which again would take us over the 18 hour limit.
It should be noted that as a result of the systems adopted by Dyfed-Powys Police in relation to the recording of such information that the information released may or may not be accurate.
Furthermore, it should also be noted that Police forces in the United Kingdom are routinely required to provide crime statistics to government bodies and the recording criteria is set nationally. However, the systems used for recording these figures are not generic, nor are the procedures used locally in capturing the crime data. It should be noted that for these reasons this force's response to your questions should not be used for comparison purposes with any other response you may receive.
(This is a response under the Freedom of Information Act 2000 and disclosed on 22/03/2024)