Estate and asset information 929/2025

FOI Reference: 929/2025

Request:

Please treat this as a request for recorded information under the Freedom of Information Act (or EIR where applicable). For your non-residential estate (stations, hubs, HQ, control rooms, workshops, training centres), please provide:

**Definitions: “Estate” = buildings you own/lease/operate for service delivery (exclude private residential addresses of staff and covert locations). “Access audit” = accessibility audit under Equality Act guidance. Timeframe anchor date: 16/09/2025**

1. Condition surveys: most recent estate-wide or building-level condition survey conducted since 1 Jan 2019: dates, sites covered, and any summary/executive report. If none since that date, give the last known survey date or confirm none held.
2. Access audits (1 Jan 2022–present): dates, report titles/refs, and number of sites audited per year. If tracked in a register, a summary export (counts per year) is sufficient.
3. Site plans currency: name of the system/repository (e.g., [CAD package]/[GIS]/[CAFM]); the documented policy on keeping plans current (provide the policy if held); and the date of the last recorded review/update confirming currency/accuracy.
4. M&E asset register: confirm existence; system name; date last updated; whether condition and/or criticality fields are recorded; approx. total count of maintainable assets; and any field list/data dictionary (if held).

(I am not requesting detailed asset locations or security-sensitive content.)

Response 1:

I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.

Last known estate-wide condition survey: 30/10/2015.

Response 2:

I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.

Estate-wide condition surveys highlight any enhancements required under the current regulations at that time.

Dyfed-Powys Police have carried out accessible improvements on public facing environments outside the survey scope timeframe where required and or built new facilities and buildings which are equally compliant. No separate external survey provider has been appointed since to carry out such work.

Dyfed-Powys Police continue to work with the Diversity and Inclusion team to ensure that our accessibility and estate provide a robust and fully inclusive environment for all staff and visitors. This includes but is not limited to access, signage, lighting and lux levs, audibility and visible beacons for fire safety, hearing loops, translation, medical support provisions in toilets in addition to gender neutral facilities. All staff or visitors through their manager or host can ensure that any requirements are risk assessed and where necessary mitigation measures or support provided.

Response 3:

I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.

CAD Files.

Dyfed-Powys Police Estates department do not have specific policies, they comply with an array of regulations and statutory requirements from a built environment perspective.

Response 4:

I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.

All held on xls file and categorised by system/description/UI Code, which are constantly updated, current number of M&E assets are 16,110.

All critical assets are noted, condition is not noted unless remediation is required, which is recorded by a helpdesk which is an in-house separate IT platform.                                             

(This is a response under the Freedom of Information Act 2000 and disclosed on 25/09/2025)