Cooking oil theft 350/2026

FOI Reference: 350/2026

Request

Please can you provide the number if reports you received regarding the theft of used cooking oil in 2021, 2024, 2025 and the year to April 2026.

Clarification sought:

When you state "reports" are you referring to 101/999 calls received?

Clarification received:

Yes plus online reports people can make, if that makes sense?

Response

Section 1 of the Freedom of Information Act 2000 places two duties on public authorities. Unless exemptions apply, the first duty at Section 1(1) (a) is to confirm or deny whether the information specified in a request is held. The second duty at Section 1(1) (b) is to disclose information that has been confirmed as being held.

Where exemptions are relied upon Section 17 of the Freedom of Information Act 2000 requires Dyfed Powys Police, when refusing to provide such information (because the information is exempt) to provide you the applicant with a notice which:   (a) states that fact, (b) specifies the exemption in question and (c) states (if that would not otherwise be apparent) why the exemption applies.

I can confirm that Dyfed-Powys Police does hold the information you have requested. However, we are withholding the whole of the requested information since we consider that the Section 12(1) exemption the Cost of Compliance exceeds the Appropriate Limit applies to it.

Section 12 (1) – The cost of compliance exceeds the Appropriate Limit

Section 12(1) states: “…Section 1 (1) does not oblige a public authority to comply with a request for information if the authority estimates that the cost of complying with the request would exceed the appropriate limit.”

The cost of providing you with the information requested in respect of your request is above the amount to which we are legally required to respond i.e. the cost of locating and retrieving the information exceeds the “appropriate level” as stated in the Freedom of Information (Fees and Appropriate Limit) Regulations 2004. It is estimated that it would exceed 18 hours (i.e. minimum of 3,152 hours) to comply with this part of your request. The regulations can be located @ https://www.legislation.gov.uk/uksi/2004/3244

The Freedom of Information department has been advised that the information in respect of your request is not held in an easily retrievable format. In light of this and in order to accurately obtain the information relative to your request for the time frame stipulated would involve Dyfed Powys Police accessing and manually reviewing 18,910 records due to the fact that we cannot ‘keyword search’ on our system to narrow down the search for the theft of cooking oil. These types of incidents would be generally categorised as C-theft or C-Burglary, depending on the circumstances of the incident.

Please note: All these reports are inclusive of every method of reporting an incident, whether it be in person, online, or over the phone on 101/999.

It has also been established that it would take a minimum of 10 minutes to review and obtain the information for a single record in respect of your request. 

The process outlined results in the below time estimate:-

In 2021 there were 5,091 incidents in these categories

In 2024 there were 6,279 incidents in these categories

In 2025 there were 6,086 incidents in these categories

For year to date to end of March 2026 there were 1,454 incidents in these categories

Total incidents = 18,910

18,910 records x 10 minutes per record = 3,152 hours

Time estimate to complete task = 3,152 hours

In accordance therefore with the Freedom of Information Act 2000, this letter acts as a Refusal Notice for the Whole of this request under Section 17(5) A public authority which, in relation to any request for information, is relying on a claim that section 12 or section 14 applies must, within the time for complying with section 1(1), give the applicant a notice stating that fact.

You may wish to refine and resubmit your request so that it reduces the time shown above to fall within the 18 hours, should you require any further advice in relation to this matter please don’t hesitate to contact the Freedom of Information Unit. Please also be advised that should the request be refined, it does not remove the public authorities right to cite exemptions if relevant.

(This is a response under the Freedom of Information Act 2000 and disclosed on 09/04/2026)