Print & Mail Room 500/2026

FOI Reference: 500/2026

Request:

Please answer the following questions regarding your Print / Mail Room set up:

Print Room

1. Do you have a print room equipped with one/more high-speed production device/s to handle large volume printing?
2. Is this run by your own staff or outsourced to a third-party provider?
3. If run internally, how many full-time equivalent (FTE) run this facility?
4. Number of devices & model type/s?
5. Name of incumbent supplier?
6. Contract start / end date and length of any option to extend?
7. If outsourced, please advise contract start / end date and length of any option to extend?
8. Was this contract awarded through a framework? If yes, which one used?
9. Annual spend (ex VAT) covering equipment and staff costs or total outlay if this service outsourced

External Print

1. Do you outsource any print requirement to an external supplier/s (for example booklets, prospectuses, leaflets, manuals, posters, banners, forms, etc)?
2. Name of incumbent supplier/s?
3. If this arrangement provided under contract, please advise start / end date and length of any option to extend?
4. Was this contract awarded through a framework? If yes, which one used?
5. Alternatively, was this awarded through a DPS arrangement?
6. Annual spend (ex VAT) for this service over the past 12 months?

Mail Room (Inbound and/or Outbound)

1. Do you have your own in-house Mail Room operation?
2. If yes, how is the service run - physical or digital mail distribution?
3. Is this run by your own staff or outsourced to a third-party provider?
4. If run by your own staff, how many full-time equivalent (FTE) staff run this facility?
5. If outsourced, please advise name of current provider, contract start / end date and length of any option to extend?
6. Was this contract awarded through a framework? If yes, which one used?
7. Annual spend (ex VAT) covering running and staff costs or total outlay if this service outsourced?

Response:

I can confirm that Dyfed-Powys Police does hold the information requested, the details of which are as follows:

Print Room:

1. Yes
2. Own staff
3. 1 FTE
4. 1 MFD
5. Vision (formally Canada copying)
6. End date 30/04/2027 – 3 year contract
7. N/A
8. Welsh Government
9. £60,274

External Print:

1. Yes
2. South Wales Police Print Services, Hotline Promotional Products
3. No
4. N/A
5. N/A
6. £46,514

Mail Room (Inbound and/or Outbound):

1. Yes
2. Physical
3. Own staff
4. 2 FTE
5. N/A
6. N/A
7. £75,080

(This is a response under the Freedom of Information Act 2000 and disclosed on 22/06/2026)