Policy documentation 1105/23
FOI Reference: 1105/2023
Request 1 - 5:
- A copy of the current approved Dyfed Powys Police Pension Policy and any underpinning procedures.
- A copy of the current approved Dyfed Powys Police Retirement Policy and any underpinning procedures.
- A copy of the current approved Dyfed Powys Police policy / procedure covering the use of Microsoft Teams and recording meetings / chat.
- A copy of the minutes of the meetings where the documents listed in 1-3 where approved.
- A copy of the current approved Dyfed Powys Police Information Governance Policy or other document that covers retention schedules.
Response 1:
I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.
Please see the following attachments,
Response 2:
I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.
The policy held by Dyfed-Powys Police is called Flexible & Early Retirement (LGPS) Policy. Please.
Please note: 2 of these policies are very old (2014). The policy officer is currently in the process of trying to obtain updates on review from the current owners/authors for updates with regards to reviewing these outstanding policies.
The Flexible & Early Retirement policy was updated minimally in February last year but remains non-compliant with current processes. The previous review was undertaken in 2014. The policy officer is in the process of trying to obtain updates on review of the policy from the current owner/author.
Response 3:
I can confirm that there is no information held by Dyfed-Powys Police due to the fact that this information is not held by Dyfed-Powys Police.
Response 4:
I can confirm that there is no information held by Dyfed-Powys Police due to the fact that this information is not held by Dyfed-Powys Police.
Response 5:
Dyfed-Powys Police does not have an ‘Information Governance Policy’, although we have a number of policies covering information governance.
We have a Records Management Policy which covers retention/disposal.
In respect to retention and disposal, the Force is required to follow the requirements as set out in the College of Policing Authorised Professional Practice (APP) on Information Management available @ Information management | College of Policing. The relevant section being ‘Management of police information’.
The Force is also required to follow the Microsoft Word - NPCC Review Retention and Disposal Schedule 2020 v4 (cheshire.police.uk).
A number of ‘Information Governance’ policies are published on the Dyfed-Powys Police website @ Our policies and procedures | Dyfed-Powys Police namely:
Data Protection Policy
Data Protection Breach Policy
Data Protection Compliance Audit Policy
Data Protection Impact Assessment (DPIA) Policy
Freedom of Information Policy
Government Security Classification Policy
Please note: If you are seeking any other areas under ‘information governance’ other than retention, please specify further what areas of ‘information governance’ you are particularly interested in, and I will seek to provide it for you.
It should be noted that as a result of the systems adopted by Dyfed-Powys Police in relation to the recording of such information that the information released may or may not be accurate.
(This is a response under the Freedom of Information Act 2000 and disclosed on 26.02.2024)