Body worn video 744/2026

FOI Reference: 744/2026

Request:

1. What system is used to store and manage body-worn video footage, and who is the data controller for footage recorded by an individual officer's device — the officer, the force, or a third-party platform provider?
2. Who has the authority, as well as the technical capability, to edit, trim, redact or extract clips from stored BWV footage, and what roles or teams hold that authority and/or access (for example, disclosure officers, the Professional Standards Department, or a central video unit)?
3. What is the process for identifying and transmitting BWV footage to the Crown Prosecution Service as part of a prosecution file — is it undertaken by the officer in the case, a dedicated disclosure team, or another role, and via what system?
4. Does the BWV management system retain an audit log recording who has viewed, accessed, exported or edited a piece of footage, and when — and is that audit log retained for the same period as the footage itself, or separately?
5. (a) Does the device or system display or embed any visible indication of when a recording started and ended (for example, an on-screen timestamp, a recording indicator, or file-level start/end markers)? (b) Are officers required, by force policy or national guidance, to verbally state that they are starting or ending a recording at the point of activation or deactivation?

Response 1:

I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.

The data is stored within Evidence.com provided by AXON, a secure evidence management system (DEMS). Retention and deletion of footage is managed via the system. The officer is the data controller for footage recorded by an individual officer's device.  Footage is managed in line with the force’s Review, Retention & Disposal (RRD) processes and in line with MoPI guidelines.  The data is stored in an MP4 format within the secure cloud-based storage solution (Evidence.com) which is hosted on the Microsoft Azure Platform.  

Response 2:

I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.

All front-line officers have the ability to edit, trim, redact or extract clips from stored BWV footage in Evidence.com – this is only their own footage and footage from users in the same group. 

More complex cases are shared by Forensic specialists within the South Wales region collaboration to edit, trim redact etc should it be needed. 

Professional Standards staff and Disclosure Officers in the Disclosure Unit also have the ability to trim, redact, extract BWV footage.

Response 3:

I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.

The officer in case identifies and transmits footage to the Crown Prosecution service. It can also be done by the Case Progression Team in force. This is done either via link to the footage and attached to an MG0 and sent via Niche. Or done directly in Evidence.com by sending a secure link to an email address of someone from the CPS. This should be done in line with the Dyfed-Powys Police Standard Operating Procedures.

Response 4:

I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.

All systems are fully auditable. Axon Evidence.com has full audit capability, It will show who has viewed, accessed, exported or edited a piece of footage. The audit log does not get deleted it can still be accessed after footage has been deleted. Only users with the Admin, PSD & ACU role are able to use the audit function. 

Response 5:

I can confirm that Dyfed-Powys Police does hold the information requested, as outlined below.

1. Yes, all footage recorded by an Axon Body Worn Video camera will show a time stamp of when the footage was recorded. It will show Time, Date and the serial number of the BWV Camera recorded on. 
2. All cameras must have the yellow AUDIO and VIDEO sticker visible on the camera to advise members of the public that the officers are wearing a BWV camera. Failure to adhere to this may render any evidence inadmissible. Officers are told to verbally state that they are ‘video and audio recording’ when dealing with members of the public/ at incidents.

This is a response under the Freedom of Information Act 2000 and disclosed on 13/08/2026.